• Maintains contacts and calendar, appointment scheduling and conference arrangements. Handles logistics associated with meetings, appointments and conferences.
• Schedules and organizes logistics for department and retail-wide meetings such as the monthly bestseller meeting, monthly buying team off sites, buy reviews, showroom walkthroughs and seasonal strategy meetings
• Proactively handles and prioritizes incoming and outgoing communications/emails, calls, reports both external and internal
• Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review.
• Makes travel arrangements for the SVP, Planning & Allocation and the SVP, Buying and team to retail locations in the US and Canada, and completes detailed expense reports.  Confirms meetings and create itineraries for trips
• Works closely with the Buying leads and Planning leads on numerous projects including presentations for leadership meetings
• Creates, formats and edits correspondence and presentations with precision and minimal direction
• Follows up on various activities to ensure completion and deadlines are met
• Process invoices and generates seasonal or quarterly reconciliation reports
• Maintains filing system & references, Business Continuity Plan, and office supplies
• Facilitate new employee set-up
• Works independently on specific projects as assigned
• Added Buying, Planning and Allocation team to scope of support for all Admin needs
• Onboarding new associates & IT requests
• Mock store scheduling
• Run any NYO team wide meetings/town hall
• Communicate all team wide HR deadlines, policies, reminders
• Employee Engagement/Culture Ambassador & Social Committee lead
• Handle Summer Interns, on-boarding, interviews
• Miscellaneous requests and support the teams when necessary

• Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
• Strong sense of urgency; strong prioritization & follow-up skills
• Excellent at handling changing priorities; multi-tasking
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Possess exceptional interpersonal skills
• Proactive and resourceful with all tasks
• Strong project management skills
• Agile & flexible
• Experienced knowledge of PowerPoint
• Strong knowledge of Outlook, Excel & Word, Managing Multiple Outlook Calendars, Macros a plus
• Capabilities in excel and outlook and multi diary management, I think Chris use of macros to make automated emails for example on excel is great and would create more efficiencies
• Preferred if worked w/ retail product teams
• Responsible for handling constantly-changing calendar and travel schedule, while insuring accurate prioritization of meetings and ensuring that vital business obligations are met.
• Resourcefulness is a strong component of this position, as the schedule and obligations of the role will be ever changing. The Executive Administrative Assistant must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times and/or locations, etc. 

#LI-LS2

This position is not eligible for sponsorship.