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Position Summary:
The Marketing Sample Assistant is responsible for the intake, validation, and reconciliation of all incoming product samples to the Brooklyn Studio. This role ensures that every shipment received aligns with the most current TOP (Top of Production) & SMS trackers, confirming accuracy before samples move into the studio workflow.
Sitting on-site within the studio, this position acts as a liaison between Supply, Merch Operations, and Studio Operations, ensuring end-to-end visibility of all sample deliveries. The ideal candidate is exceptionally detail-oriented, proficient in Excel & Power BI, and confident in communicating with suppliers and cross-functional partners to resolve discrepancies quickly.
Primary Responsibilities/Accountabilities of the Job:
Sample Intake & Verification
Receive and check in all incoming boxes delivered to the Brooklyn Studio.
Open, scan, and log each individual sample from every box to verify receipt.
Run each shipment against the active TOP Tracker and/or SMS Tracker to ensure all expected SKUs are present.
Identify and document any missing, incorrect, or duplicate samples before passing the box to the sample room.
Cross-Functional Coordination
Maintain an open line of communication with suppliers and Supply teams to report missing or incomplete deliveries in real time.
Partner with the Sample Manager to ensure accurate sample records before items move into studio workflows.
Work closely with Studio and Merch teams to provide timely updates on sample status and delivery issues.
Work closely with Sample Analyst to forecast workflow requirements.
Ability to work with cross functional teams and prioritize work independently.
Tracking & Reporting
Maintain a detailed Excel tracker of all samples received daily, including shipment details, SKU verification status, and exceptions.
Run weekly reconciliation reports comparing samples received versus samples forecast by Supply.
Flag all outstanding or missing SKUs for review and escalation to Supply and Merch Operations.
Support the Sample Manager with summary reporting to ensure full transparency of inbound sample flow.
Studio Support
Ensure samples are physically organized and correctly routed to the sample room upon completion of intake checks.
Maintain a clean, organized intake area and coordinate with Facilities for shipment disposal or storage as needed.
Provide back-up support during high-volume periods or seasonal peaks to maintain continuous sample flow.
Qualifications & Experience
Experience:
2+ years of experience in sample management, merchandising operations, supply chain, or studio coordination.
Proficiency in Excel & Power BI (VLOOKUPs, pivot tables, data validation, and basic formulas).
Strong attention to detail and accuracy in tracking high SKU volumes.
Excellent communication and follow-up skills with internal and external partners.
Ability to prioritize and problem-solve in a fast-paced studio environment.
Familiarity with PLM systems and/or Creative Force preferred.
Knowledge/Skills Required:
Advanced Excel and Power BI are preferred
Pay Range:$76,300---$103,100
PVH currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. These ranges are based on what PVH reasonably believes that it will pay an associate for their base salary for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location and other relevant skills. PVH is committed to providing a market-competitive total rewards package to eligible associates, which includes diverse and robust health and insurance benefits to meet the varied needs of our associates and an above-market 401(k) contribution to help our associates save for retirement. We also offer career growth opportunities, empowering our associates to design their future at PVH.
Your Wellbeing is Our Priority
At PVH, we offer competitive, cost-effective, and comprehensive benefit packages. We strive to provide options when it comes to your health, finances, and work-life balance. This includes:
Pay & Insurance: Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.
401(k): An above-market 401(k) contribution to help our eligible associates save for retirement.
Flexible Workplace: Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.
Wellbeing Support: A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.
Care.com Services: Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.
Education Assistance: Receive support for continued education including tuition reimbursement.
Associate Discount: Shop at our company outlets and e-commerce sites at a discount.
Please note, eligibility depends on employment status, location and length of time employed with PVH and our benefits may be subject to change. Applications will be accepted on a rolling basis until the position is filled.
About PVH:
We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+.
One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here.
PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications without regard to race, ethnicity, color, sex, gender identity or expression, age, religion, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH is also committed to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential.
To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant’s current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH.
